Begin planning

A step by step guide to planning your event

1. Decide on date. The most popular times for outdoor events and weddings are summer periods immediately after the academic term ends and immediately before the new term commences, ie end of June and July, then the beginning of September. Early booking for these periods is advised. Discounts are sometimes available for early or late season wedding and party bookings, especially April and early May, or late September onwards.

2. Decide on numbers. This decision is closely allied to budget considerations and the two should be thought about together.

3. Decide on a venue.
Reasons for opting for a marquee: complete flexibility of size, numbers, lay-out, content of area, and complete control of timing, together with the chance to stage your event close to, or at, home. There is also the uniqely English summer atmosphere of a wedding or party held in a marquee on grass.

4. Contact your principal tradespeople (marquee hire, caterer, florist) and arrange site visits with each. For recommended tradespeople, see our Links page.

5. In consultation with your marquee provider and principal tradespeople, decide on type of menu, whether you prefer buffet or waitress service; decide on whether you want to have space under cover for pre-dining drinks; decide what type of table you like and how many people per table; decide whether you are having dancing, and if so, whether you have a band or DJ; decide also on level of formality desired. All these factors will have a bearing on the size of marquee you hire and the eventual cost.

6. It is now time to calculate the size of marquee you need to hire

7. Other tradespeople useful to contact: loo trailer providers, a skip company, an electrician (to link up the power supply), a catering equipment provider (if not covered by your caterer), a party/wedding insurance broker, a DJ or band, photographer, video service, chauffeur, stationer, cake maker, church musicians.

Tel 01749 812615 Apex Marquees Ltd © 2019